Some books are selected
for the Fogler Library detective collection and are designated
for shelving in the Jones Room. Instructions for the
processing of Detective books are detailed below.
Detective book Codes
Mat. type = b
Location = ojone
Input library = o
Branch = oro
iType = 1
i2 = [blank]
search of URSUS has already determined that no cataloging record
exists on URSUS. Acquisitions brings materials to designated
shelf on the central shelving area in Cataloging. Materials
should have flag for Det. location.
Having pre-searched URSUS and finding no
bibliographic record match proceed to
Log on to Connexion
Search OCLC using scan ti=Words in the
title. If the title is too generic other options
include: ISBN, author/title key, or title key for a bib
record matching the book. Check for matching
information in the fields below. Book must match on all
fields, except as noted. If no matching record is found,
put book aside.
(check in the fixed field, as well as 260, the imprint
field). Printing date need not match if the latest
copyright date matches.
We will add a
new 092 call# after export.
If an 050, 090 or 092 field is present in the record,
tags to 949. This effectively suppresses the number but
leaves it available to other libraries in the shared
In the case of CIP records (Enc lvl=8), the title may
not match exactly; change the title to agree with the
book. If the book has a subtitle that is lacking on the
screen, add the subtitle to the record.
last numbered page
Fiction books do not require a subject field.
Create a 949 33 field (local
information which will be added to the records created
in URSUS during the downloading process as follows:
ov-.oxxxxxxx; [number of order
record to be overlaid, from the order slip. Skip
this step in the case of gifts or if there is a note
on the order slip specifying "no overlay"]
b1-b; [record type: b =
b2-o; [campus code: o =
b3- ; [cataloger's
bn-oro; [bib record branch
i-[from sheet of bar
codes provided, place bar code on book in upper
right-hand corner of back cover; if book cover
present set aside temporarily before adding
barcode. Use barcode reader to wand in number in
the 949 field]
/sta- [default status
code '-' for "available".
/ty-1 [item type code;
/i2- [acquisition type;
p=approval; r=firm order; g=gift; s=standing order]
NOTE: All of the fields are entered in one stream,
separated by ; or /, without spaces. Example of 949 field for
first record of a session: 949 33
After all changes are made, validate the
record. Under 'edit' menu pull down, select last option.
Correct errors if necessary. Pay special attention to
subject heading tag changes.
Update the record on OCLC. Under 'action'
menu select "update holdings" option [Shortcut:
<ctrl><shift>u or F8 function key]
Export the record to URSUS. Under 'action menu
select "export in MARC" option [Shortcut: <ctrl><shift>e
or F5 function key]
Toggle to Millennium screen and select "print
label" from the Tools menu at the top of the screen.
Check URSUS to see that the overlay worked:
Suppress public display of order record by
inserting today's date in the CDATE fixed field of the
Now add the 092 call# to the item record. It
is formed by using the prefix Det. plus the cutter
for author, followed by the initial letter(s) of the title.
Check date in item record: call# , location,
Books with "do not overlay" instruction: place
order slip in box labeled "suppress ORDER number." Other
order slips put aside and discard at end of OCLC work
session. Place book on truck or pile on the desktop.
Log out of OCLC. Take cataloged books and
labels to work area - your own desk or the physical
processing area. Separate labels and put each in the top of
the corresponding book, with call number showing. Check to
be sure each label is in the right book.
Record statistics of titles & volumes
cataloged for each library (Fogler, DC).
Process Detective books according to usual
processing procedures. All items receive a bookplate,
call# and security strip.
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