Honors Theses Preliminary Cataloging

Purpose: To provide a procedure for preliminary cataloging of Honors Theses from University of Maine.

Background: Student workers input descriptive cataloging information to a temporary database residing in the Library 15 directory. After a batch of records is added, it will be copied over to a permanent database on Library 17.  Catalogers then catalog from a template linked to that database, copy and paste to Connexion, export to OCLC WorldCat and, finally. export to URSUS.

Procedure:  

1. Go to Remote Desktop Connection.
2. Type in “library15”, click on Connect.
3. Log onto library 15, enter username and password.*
4. Open Access database (theses.mdb) on library 15: My computer-- C: drive – Theses.
5. Select “Forms” under “Objects”, click on “Theses”.
6. Type in information from Honors Thesis title page as follows:

•  Title: Capitalize the first letter of the title and the proper name if presented.

• Author: Copy as it appears on the title page.

•  Birth year: Input the year if there is a birth date given in the vita.

• PrePagination: Fill in the number of Pre-pagination if it is printed on the pages.  Disregard unnumbered sequences.

• PageNumber: Give the number of leaves.

• IncludeVita: Check the box if Vita is presented.

• ReferencePageNumber: Fill in inclusive leaf numbers of the final bibliography. Do not confuse with endnotes.                                                      

•  Degree: Select B.A. or B.S. from the built-in dropdown list.

• Advisor: Omit “Dr.” in front of the name. Transcribe the name in direct order. Example: Steve Cohn, Professor of Sociology. If there are two advisors, enter two names, separate them by “;” (semicolon).

• CommitteeMembers: Transcribe the Advisory Committee information started from the member after the advisor (s). Omit “Dr.” in front of the name.

• Call number: Refer to procedure “Assigning Cutter Numbers for UMaine Theses”

     7. Save the record. The Database will automatically supply an ID for the record. 

* Ask catalogers for username and password.

Full Cataloging Procedures for UMaine Theses

Return to Technical Services procedures

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Created by: Kang Cao | Revised: 12/27/2011