Cataloging Kits

Purpose: To provide a procedural overview and reference resource for the cataloging and processing of kits at Fogler Library.

Scope and Definition

There are two categories of items which can be treated as kits:

1. Items containing two or more types of materials, none of which is predominate;
2. Single-medium package of textual materials primarily intended for instructional purposes.

Chief Source of Information

The chief source of information for kits is the whole item. Information can be taken from anywhere on the item (including the container).

Workform and Type Code

Always use workform "visual materials" and Type code "o" when cataloging a kit.

(Note: you will find records on OCLC mistakenly using  "p" (for mixed materials) when cataloging category 1 items and using "a" (for language materials)  to catalog category 2 items.)

Other Fixed Fields Codes

BLvl : m	ELvl: I	Srce: d	Time: nnn
Desc: a	TMat: b	Tech : n	DtSt/Dates/Lang/Ctry: as appropriate

007 Field

Apply the same rules and definitions to 007 fields used in kit records as you would to 007 fields used individually in other records. Use a separate 007 field for each group of materials (such as sound disc, sound cassette, filmstrip, and cards, etc.) in the package. DO NOT use 007 field for the book, booklets, game or teacher's guide because no 007 fields apply. For more information, refer to OCLC Bibliographic Formats and Standards 007 Introduction.

300 Field

According to Nancy B. Olson's Cataloging of Audiovisual Materials and Other Special Materials, there are three ways to formulate physical description. Apply whichever is appropriate.  Consider what materials need to be accounted for when checking the kit in and out of circulation.

1. Give the extent of each part or group of parts belonging to each distinct class of material as the first element of the physical description. Optionally, give the dimensions of the container. Example:

          300    8 filmstrips, 4 sound discs, 18 charts and posters, 34 identical elementary booklets, 1 secondary booklet, 1 teacher's guide ; $ in box 34 x 34 x 34 cm.

    2.    Give a separate physical description on a separate line for each part or group of parts belonging to each distinct class of material. Example:

          300    8 filmstrips : $b col. ; $c 35 mm. + $e 4 sound discs (analog, 33 1/3 rpm ; 12 in.)

          300    8 charts : $b b&w ; $c 28 x 22 cm.

          300   10 posters : $b col. ; $c 36 x 24 cm.

          ...

    3.    Give a general term as the extent. Example:

          300    28 various pieces ; $c in box 34 x 34 x 34 cm.

Other Variable Fields

Supply other variable fields where necessary. Pay special attention to 092, 245 and 949 fields:

    1.   Staff in Technical Services assign DDC call numbers for the kits to be cataloged.

    2.   In 245 field, the GMD [kit] (in lowercase letter) follows the title proper (which consists of subfield $a, and any subfields $n and/or $p that follow immediately) and precedes the remainder of the title (which consists of subfield $b plus any subfields $n and/or $p that follow it), subsequent titles (in items lacking a collective title) and/or statement(s) of responsibility, etc., (subfield $c). Examples:

          245 10 Functional rehabilitation activity manuals $h [kit] / $c [Developed by Barbara Messenger, Niki Ziarnek].

          245 00 Math rods. $p Multiplication & division $h [kit] : $b [multiplication & division kit] / $c Learning Resources.

          245 00 Macmillan/McGraw Hill math. $n Grade 1, $p Manipulative kit $h [kit].                 

     3.    In 949 filed command line for URSUS export:

I Type = 9 (kit)

Mat Type =e (EDU MATERIALS)

Location =  olmc (Orono LMC)

Example: 94933*recs-b;ov-.o;b1-e;b2-o;b3-u;bn-olmcb;i-/sta-;ty-9/loc-olmc/i2-

Screenshots of Example Records (Partial)

Example 1.

The completed MARC record  (OCLC# 56091229) can be used for deriving a new record or for creating constant data by searching in Connexion. Pay attention to highlighted fixed fields and variable fields. Note this example doesn't include 007 fields as the items in the kit are textual materials (ignore the clock).

Example 2.

The completed MARC record  (OCLC# 50812407) can be used for deriving a new record or for creating constant data by searching in Connexion. Pay attention to highlighted fixed fields and variable fields. Note this example includes a 007 field for videocassette.

CDs

In 2012, the children's literature librarian decided that kits which include a CD will have all parts (including the CD) located in a bag in the LMC. Ex.: b51281740

Physical Processing

Apply a bar code to each item in the plastic bag and print out the labels (for each individual item as well as for the container).

Other Online Resources for Cataloging Kits

Cataloging Manual for Books and Media For Fayette Public Schools Library Media Centers (p. 21-24)

Return to the Technical Services Page.

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Created by: Kang Cao | Revised: 10/30/2012