State of Maine Maps Cataloging Procedure

Purpose: To provide a step-by-step procedure for creating earlier edition map records by using later edition map records available in OCLC WorldCat.

Procedures: 

1. Open WorldCat search window (<F2>).
2. Enter title in Command Line search box preceded by “sca ti=” ; or enter title information in Keyword/Numeric Search box, check “Maps” in “Format” box.
3. Find the right record for deriving. For detailed instruction regarding locating the best record refer to procedure Copy Cataloging: Locating and Downloading OCLC Records via Millennium.
4. Derive new record (<Ctrl+Alt+C>), click “Yes” on the “Transfer fixed values to new record?” pop-up window.
5. Make changes in following fields:

•  “Dates”; "Ctry" in fixed fields
• 020
• 086
• 260
• 500

6. Check other fixed fields and variable fields as well to make sure the description of the map in hand matches the description in the bib record*.
7. Apply barcode to the map.
8. Write down the new call number on the map.
9. Add 949 field to the bib record (<Alt+M>), enter barcode after “i-“

     94933*b1-u;b2-o;b3-8;bn-oro;i-/loc-omap/ty-19/

10. Save record to online file (<Ctrl+Alt+V>), write down the save number. Inform catalogers once a batch has been done. Remember online save file will be expired in 14 days!
11. Catalogers update the record (<F8>) and export (<F5>) to URSUS

*For more information regarding map cataloging refer to Map Cataloging Procedures.

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Created by: Library Staff | Revised: 12/27/2011