Special Collections Procedures: Pamphlets
Purpose: to give an overview and
procedures for cataloging of the Special Collections pamphlet files.
The pamphlet collection consists of
Maine-related items from the vertical file as well as newly acquired items
that are too small, thin, or frail to stand alone on the book shelves. (As
a rule of thumb, consider using a pamphlet for any bound item which has
fewer than 50 pages.)
Applicable items should enter cataloging tagged for the pamphlet file, but
when in doubt consult with the Special Collections Library Assistant.
- Route to Copy Cataloging for URSUS/OCLC searching. If copy is
found, process according the Copy Cataloging
procedures. Pass to Blonde Table if subject headings,
authority work, or additional enhancements are needed. Note separate
procedures for classification and processing (see below).
- If a copy is found on URSUS with a different Pamp #, add the new
item as a copy 2 (or 3, etc.) using the original Pamp # from URSUS.
Label and pass the item along to Special Collections for filing.
Also pass along the now empty pamphlet folder for reuse.
- If no copy is found, refer to the Minimal Level
Cataloging procedures developed with this growing collection as a
Use MARC tag 092, prestamp: Pamp followed by
accession number. For example:
Pamphlet numbers are determined by the Special Collections Library
Assistant and provided with pre-marked file folders.
Dewey or LC call numbers (050, 090, 092) can export to the bib record in
URSUS, but should be removed from the new item records.
Labels & Processing
- Pamphlet items do not get barcoded.
- For older, delicate, or rare items, pencil call number in the upper
left corner of the item's cover or front face. For other materials
place call number label in the same area.
- Affix the title label (which prints beside the call number label) to
the top center of the file folder, to the left of the pre-penciled Pamp
- Affix the book plate to the inner front flap of the folder.
- Multiple copies of a given title are stored in the same pamphlet
- Multiple volumes of a serial title may also be stored in a single
folder, if space permits (be sure to add vol. # to item record and call
- No copies may circulate. Code all pamphlet item records Status
= o (Lib Use Only).
Copy catalogers should keep tallies of total number of pamphlets searched
as well as the number of copy records downloaded and/or number of pieces
added to URSUS. Pamphlets routed to the Blonde Table are tallied as
other Blonde Table items (i.e., whoever carries the record into URSUS adds
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