Physical Processing of Catalogued
Call number labels -- Security
Stripping -- Bookplating --
Special Processing Steps -- Music Scores
Purpose: Cataloged books require physical processing before they
enter the stacks.
- Newly cataloged books are placed on carts in
designated areas of Technical Services to be picked up by student workers.
- Call numbers, book plates, flags and any additional paperwork necessary to
help with delivery are left in the book.
- Advertisements, order slips, "no order" slips and OCLC searching
removed from the book and reused/recycled.
- Approval plan slips stay in the book;
- Canadian order slips are removed and kept in the box set aside for
- Errata slips from the publisher are tipped in (give to LA in charge
of binding and repairs).
- The books will then have Call Number Labels
adhered, Security (aka "Tattle") Strips inserted, and
attached before they are delivered to the appropriate section of the
- Also see below for Special Processing
Call Number Labels
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- Check the title on the label against the item to make sure the correct
label has been left in the item.
- Place the label on the spine of the book 1/4 inch from the bottom. The
label can be cut along the right side and the bottom if necessary to make
a) If the book is too narrow for placing the label on the spine (there must
be no "wrapping" of label text) it is to be placed on the upper left-hand
corner of the from cover 1/4 to 1/2 inch from the spine and top edge of the
cover. Again the label may be cut to avoid covering any important
information on the cover.
- If the label is not sticking to the book properly cover it with enough
clear tape to allow 3/4 to 1 inch beyond the spine crease in the front and
back. Note: all hardcover cloth books or any
non-shiny book spine will need
Scotch book-tape applied over the label. Please make sure that the tape is firmly pressed into the crease
before sticking the tape to the front and back of the book covers.
- All books except for books from Baker & Taylor leased
books have the call number labels placed on in the same manner (these
exceptions arrive in processing with call number labels already attached).
Double check the call numbers to make sure they match the OCLC record, if
they do not print a new label.
- Darling Center books also require a book card for the back of the book.
The title for this card is the second part of the label on which the call
number, author and title of the book is printed. This label is affixed to
the top of the card.
Special Labeling Instructions
- CD-ROMs: The label is affixed to the front of the jewel
case/box. Be sure not to cover important information. An additional,
circular label is applied to the disc itself.
- Compact Discs (audio): No label needed. Staff at Media
Resources Center will print out and affix lables (both regular and
circular) on container and disc.
- Computer Disks: Both 3.5 and 5.25 computer discs have labels
placed on the front, not covering lettering or the barcode. Cut label to
fit if necessary. Both masters and copies are labeled (masters are kept
in Tech Services). There are no
copied disks for Darling Center items.
- DVDs: The label is affixed to the upper left-hand corner of
the front side of the jewel case/box. Be sure not to cover important
information. An additional circular label is applied to the disc itself.
If the item comes with a gift plate, send the plate with the item to the
Media Resources Center (they will affix the plate).
- Maps: If not packaged in an envelope, place the label as
close to the barcode as possible. Do not cover any important
information. Cut the label to fit if necessary.
- Microfilm: Try to fit the call number label on the same side
as the title label. Alternately, place the call number label on
the right side of the box.
- Videocassettes: Each videocassette should come with two
labels. One goes on the side of the box 1/4" from the bottom, the other
goes on the videocassette itself. Cut the label if necessary to fit.
No plating necessary. If the item comes with a gift plate, send the
plate with the item to the Media Resources Center (they will affix the
Security (Tattle) Stripping
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There are two types of security strips. The first type is short and has
adhesive on one side only. These are used on most hardcover books. The
second type is long and has adhesive on both sides. These are used for
paperback books, as well as hardcovers that do not lend themselves to the
Hardcover Books: Short, One-Sided Strip
- Peel the white paper cover from one strip and adhere approximately
1/8 to 1/4 of the strip lightly to one of the flat metal rods.
- Run the metal rod down the spine of the book between the binding and
the book pages.
- When the strip is completely inside the book put pressure on the
security strip and pull on the metal rod.
- The strip should remain in the spine.
- Rub the spine of the book to make sure the strip is secure.
Paperback Books and Magazines: Long, Double-Sided Strip
- Open the book to a page that has a wide margin.
- Pull the tattle strip cover off the strip.
- Place the strip along the side of a page as close as possible to the
inside bound edge (in order to make the strip as inconspicuous as
- Close the book and press to adhere the strip.
- Open the books and pull off the remaining tattle strip cover.
- Close the book again and press to adhere the strip.
- You should not be able to find the tattle strip in the book once it
- All books for Orono are security stripped
except for PromptCat books, which are stripped before they are shipped to
- All in-house bound items (except photocopied theses) are stripped in
- Books going to the Darling Center do not need to be
Book Plating [Revised 4/2/15]
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Bookplate stamps or bookplates are used for two purposes:
- to indicate that an item is owned by the University of Maine,
and housed in either Fogler Library or the Darling Center.
- to recognize donors of funds and materials, if applicable to an
- Stamp or place self-stick label in the middle of the inside cover of
the book. If you are unable to use the inside cover you may stamp the
middle of the first page facing the cover. Exceptions:
- If there is not enough contrast between the black ink and the
endpaper color (eg. dark brown) then stamp a stick on plate and apply.
- If placing a stamp or print bookplate will obscure information
conveyed on the endpapers, maps are a common example, then tip in the
print bookplate using the roller tape
- Bookplates must be placed so that they do not cover any important
information (e.g. endpapers on the inside covers that illustrate the
text, contain tables, etc.). Options in preferred order:
- Stamp endpaper on inside cover
- If not enough contrast to read properly, stamp self-adhesive plate
and apply to endpaper
- If placing stamp will cover content, a traditional print plate
should be "tipped in" to the bound edge of the item using a
roller tape tool.
Bookplate rubber stamps:
There are four bookplate rubber stamps.
- Fogler Library bookplate stamp. Most items get this stamp unless
- Darling Center bookplate stamp. Darling Center items are
indicated by a GRAY flag marked Darling Center.
- Fogler Library - Thomas Buck gift bookplate stamp. Items
are indicated by an ORANGE bookplate flag plus an old printed Buck
bookplate. (Save old bookplate for re-use by Acquisitions.)
- Fogler Library - Taylor bequest bookplate stamp. Items
are indicated by an ORANGE bookplate flag plus an old printed Taylor
bookplate, plus a BLUE Special Collections flag. (Save old bookplate
for re-use by Acquisitions.)
Bookplate self-stick labels:
Bookplate labels will be laser printed
onto self-stick sheets by Kathleen Brown in Acquisitions, as needed.
A supply of self-stick labels for commonly used restricted/gift
funds, and for donors of large collections who require a printed
bookplate, will be available in Cataloging. Books needing a
self-stick label are indicated by an ORANGE flag and either an old
printed bookplate with the fund name, or a "no order" card with the
Self-stick bookplate labels noting individual donors will be applied
in Acquisitions before coming to Cataloging. (Items will still have
an ORANGE flag to alert catalogers to enter gift data in the URSUS 561 note
- Baker & Taylor books are not plated. These are leased books which
must be returned unaltered
- PromptCat books arrive from the vendor already plated
- Hardcover theses receive two bookplates. The University of Maine
plate is affixed to the inside front cover and a copyright policy
statement is affixed below
- Darling Center books have a book card pocket affixed to the inside
of the back cover with the title label, as well as a Darling Center bookplate stamp
on the inside front cover.
Special Processing Instructions
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It is very important not to adhere labels of
any kind to Rare Books:
NOTHING is affixed to the book itself. The spine label and barcode are
put on a special, acid-free bookmark and inserted, between pages, into the
top of the book. A regular Special Collections bookplate is also inserted
into the top of the book (unless a special plate--Vickery, Taylor, etc.--is
More information on cataloging Rare Books.
Darling Center Books and Journals
Maps or Charts Accompanying Books (Packaged in Envelopes or Pockets)
- Adhere separate call number label to front of envelope (no label
necessary if pocket).
- Affix bookplate to back of envelope (do not bookplate if pocket).
- Do not add security strip.
- Adhere one barcode for each item to front of envelope or pocket. Write
"Map 1," etc. or "Chart 1," etc. next to each barcode.
- Adhere "__ barcodes in pocket" label to back of envelope/item near the
- Stamp each map or chart with Fogler property stamp.
- Label each map or chart with call number (by hand). Include 1 of x, 2 of
- Each music part has an individual barcode affixed.
- Parts are kept in pocket of folder created in-house.
- Adhere "__ barcodes in pocket" label to back of folder near the main
Special Collections Pamphlet Files
- Adhere call number label to front of item.
- Adhere title portion of call number label to top front center of
- Affix bookplate to inside front of file folder (do not plate the
- No barcode or security strip necessary.
Return to Technical Services procedures
Created by: Library Staff |