Accounting Interface: Codes for Special Types

1. Enter invoice number followed by a forward slash: B7295821/.

2. Enter special payment type code(s) in the appropriate position following the slash:

a. Enclosure (First Position)

• G - Check to Bus. Office
• C - Check to Campus Mailroom
• Blank - Check to Vendor [default]

b. Due Date (Second character position)

• Blank - Invoice will be paid within 30 days of invoice date, unless there are terms in the vendor records [default]
• C- Invoice will be paid in the next check cycle. (Currently pay twice a week)
• Z - Deposit account item. Do not pay.

c. Separate Check (Third character position)

• Y - Invoice paid on separate check
• Blank - No separate check [default]

Examples:

B7295821/ _ Z _ (Deposit account invoice. Do not pay.)

B7295821/ G C Y (Check to business office. Invoice in next check cycle.)

Note: Electronic Invoices (ie. EBSCO main invoice, deposit accounts): invoice number does not contain a slash)

Return to the Technical Services Page.

---

Created by: Library Staff | Revised: 12/23/2011