Creating an MLR for Serials

Purpose:  To create an MLR (minimum level record) when there are no available versions to download.  Suitable for title changes and new titles.

In Millenium SERIALS module (URSUS):

• Click File in upper left-hand corner of the screen
• Click New Record
• Choose Bibliographic Record;
• Choose from template options "Serials".  You will be prompted for the following fixed fields:
  • Branch = oro (for Orono)
  • Cat Date = double click for calendar date selection; select today's date
  • Mat Type = s (for Serial)
  • Input Libr = o (for Orono)
  • Initials = o (for OSF); default to Sharon's initials
  • i PUBN # = type in ISSN number
• Next MARC field prompts will appear for variable length fields
  • 022 field (ISSN #): skip if not available
  • Author = skip by clicking Next
• Title = type title in ALL CAPS.  *Note: in the second blue square box after 245, back up the cursor to put the number of skip characters needed for a leading article (eg. A=2, An=3 or The=4).  Also Millennium auto checks for duplicate titles.  Review results screen and then close.
• Alt Title = skip by clicking Next
• Continue inserting any information readily available (eg. publisher). Hit "next" to move through MARC fields presented including subject
• x Continues = IF a title change, type in the old title
• Continued by = skip by clicking Next
• Next you will be prompted for attached order record field information
  • Acq Type = p (for periodical)
  • Location = ocper (for current periodicals), fund = 763 (for current periodicals)
  • Skip Requestor and all other prompts except Vendor (eg. ebs for Ebsco) if that information is given
• If a title change, the Periodicals Assistant will transfer the old attached order and check-in records to the new bib record.
• In either case the Periodicals Assistant will check-in any physical issues available.

*Note:  Serial Info. must haves are:  ISSN #, Title, and x Continues = Old title (if it's a title change)

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Created by: Library Staff | Revised: 02/11/2013