a Holdings Record to Closed Serial Titles
Content goes here.
Purpose: To record in URSUS the completed holdings
of a serial title no longer received by Fogler Library.
The phrase "Holdings Record" refers to a Checkin record that has no
card attached. These records can be created from scratch or by removing
the card from an existing checkin record.
Open the Millennium Serials module
If there is already a current check-in record
- Call up the record which usually defaults to the card display
- Click on the correct checkin record
- Select the card tab
- Select all the checkin boxes by highlighting (drag cursor across boxes;
color will change)
- Press the <Delete> key
- When asked "Are you sure you want to delete the selected boxes?" click
- Click on the Record tab
- If the record has MARC formatted holdings (853 and 863 fields displayed)
then simply close or update volume numbering.
- If not in MARC format, proceed to the "Adding and Updating Holdings"
If there is no check-in record attached
- Call up the record
- Click on the Summary
- Choose Checkin from the Summary dropdown menu
- Click "Attach New Checkin" button
- Enter the location (Usually obper)
- Click Next
- Click Next again until you reach the "Create Card"
- Click Cancel
- Proceed to the "Adding and Updating Holdings"
Adding and updating holdings
- Click on the "Holdings" tab
- Click on "Add New Range" button
- If the "Create Caption" dialog box appears, select the appropriate options for Enumeration and Chronology
and click OK
- Enter the volume/number(year) in the "From" and "To" fields
- In the "Note" field enter the location in all caps (see examples below)
- Click "Apply Changes"
- If there are gaps in the holdings or holdings in multiple locations you
will have to repeat this process for each distinct holdings range (For
more information on creating holdings statements see:
MARC format for Closed Serials)
- If there were already ranges of holdings listed in an 850 field or in a
non-MARC "h" field, add these ranges using steps 2-6 above and then delete
the 850 and/or "h" fields
- Example 1 Multiple holding locations (OMIC):
American journal of orthopsychiatry
Location ORO Microforms
Lib. Has 1 (1930)- 11 (1941) MICROFORMS;
40 (1970)- 52 (1982) MICROFILM;
12 (1949)- 39 (1969) STORAGE (AVAILABLE ONLINE)
49 (1979)- 75 (2005) STORAGE (AVAILABLE ONLINE)
- Example 2 Multiple holding locations (OBPER):
The Astronomical journal
Location ORO Per Stacks
Lib. Has 1 (1849)- 22 (1902) ANNEX;
28 (1914)- 44 (1935) ANNEX;
45 (1935)- 114 (1997) PER. STACKS;
115 (1998)- 138 (2009) STORAGE (AVAILABLE ONLINE)
- Example 3 Bangor Last Copy Center (OLCC):
of chemical research
Location Orono Storage
Lib. Has 1 (1968)- 3 (1970) STORAGE (AVAILABLE ONLINE)
9 (1976)- 37 (2004) STORAGE (AVAILABLE ONLINE)
- Click on the "View" menu
- Select "Public Display"
- Make sure the holdings are correct and display properly
Note: If there is no "holdings" type checkin
record already attached, check the bibliographic record for an 850 field.
This applies to holdings created prior to 2000. Add this range to the
record being created and delete the 850 field from the bib record.
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Created by: Library Staff |