Purpose: The process of noting and subsequently ordering
missing journal issues .
- Journal issues with a Claim 2 or Late 2 status in the checkin box
are subject to backbuy review. Notice may come from various staff
processes but most alerts from bindery Assistants (Stephanie and Nancy)
who note when preparing volumes for commercial binding.
- Consult Indexes and Databases printout list for titles highlighted
by Head of Collections (Deb Rollins) for titles NOT to backbuy. If
title found in one of these databases, change the box in the appropriate
checkin record to read, "NOT REC'D"
- Fill out
one yellow backbuy card per journal title. The card should include the
- Journal title (top line)
- Check the appropriate box: "Periodical Missing" or "Not
- Bib records number (upper right-hand corner of card)
- Issue information: Volume, Number, Day and Year
- Under "Claimed": Fill in how many times the issue has been
claimed (ex. 2x)
- Check shelves to be sure the journal issue hasn't been
mistakenly shelved. If not on shelf, under "Searched" write:
NOS (not on shelf), date, and your initials (ex. NOS
- Check sources such as EBSCONET or the order record to confirm
information such as:
- ISSN # (especially helpful for confirming titles in
multiple parts: A, B, C, etc.
- any notes regarding publication delays
- subscription format(s): online only, print + online, etc.
- Determine whether we are entitled to print, online, or both formats.
Write this information anywhere on the card.
- Pass on backbuy cards to Sharon. She will forward on to Head
of Collections as needed for decision.
- If Sharon decides NOT to backbuy the issue:
- Change the box in the appropriate record to read, "NOT REC'D"
- Send the yellow backbuy card to Acquisitions, who will note
in the checkin record (ex TBB: V34#2 Sep. '05) then process the order.