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Accounting Interface: Codes for Special Types

1. Enter invoice number followed by a forward slash: B7295821/.

2. Enter special payment type code(s) in the appropriate position following the slash:

a. Enclosure (First Position)

  • G - Check to Bus. Office
  • C - Check to Campus Mailroom
  • Blank - Check to Vendor [default]

b. Due Date (Second character position)

  • Blank - Invoice will be paid within 30 days of invoice date, unless there are terms in the vendor records [default]
  • C- Invoice will be paid in the next check cycle. (Currently pay twice a week)
  • Z - Deposit account item. Do not pay.

c. Separate Check (Third character position)

  • Y - Invoice paid on separate check
  • Blank - No separate check [default]

Examples:

  • B7295821/ _ Z _ (Deposit account invoice. Do not pay.)
  • B7295821/ G C Y (Check to business office. Invoice in next check cycle.)
  • Note: Electronic Invoices (ie. EBSCO main invoice, deposit accounts): invoice number does not contain a slash)

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    Created by: Library Staff | Revised: 01/10/2014
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