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Technical Services Procedures

Cataloging | Digitization ProjectsMonograph AcquisitionsSerials

Cataloging

  • Processing
  • RDA Resources
  • Repairs and replacements
  • Reports and Review File Creation
  • Monograph Acquisitions (Collection Services Department)

    As of 2008, Acquisitions procedures on department wiki.  Outline of intended procedures below.  See Deb for password.

    • 1-Ordering
      • 1-1 Monographic firm orders in Millennium
      • 1-2 Electronic ordering with GOBI and Millennium
      • 1-2-1- Purchase orders for Yankee Book Peddler: Account #5718-44
      • 1-3 Ordering backbuys
      • 1-4 Credit card orders and record-keeping
      • 1-5 Adding a vendor?
      • 1-6 Monograph claims (monthly)
      • 1-7 Standards orders
      • 1-8 E-book orders
      • 1-9 Orders for titles found free online
      • 1-10 Orders for titles available in a journal issue we own
    • 2- Receiving and Invoicing (split? physical/financial)
      • 2-1 Receiving Profiled Books from YBP
      • 2-2 Receiving Firm Order Books
    • 3- Invoicing
      • 3-1 PromptCat Invoicing
    • 4- Interface (weekly)
    • 5- Gift Book Processing
    • 6- Special Collections
      • 6-1 eBay orders
    • 7- YBP Processed Books Account
      • 7-08-1:
      • 7-08-2: etc.
      • 7-11-1: EDX notification
      • 7-11-2: Unpacking
      • 7-11-3: Prepare
      • 7-11-4: Physical check
      • 7-11-5: FTP PCat files (5718)
    • 8- Reports from Acquisitions
      • 8-0 Daily posting
      • 8-1 Weekly Budget Report
      • 8-2 Items Cataloged Report (monthly)
      • 8-3 Updating new acquisitions list on library web (monthly)
      • 8-4 Books Received Report (monthly)
      • 8-5 Creating a Word document from Excel report
      • 8-6 Canadian Bibliography (quarterly)
      • 8-7 Acquisitions statistics (monthly)
      • 8-8 Database usage statistics (monthly)
      • 8-9 Book and journal requests (weekly)
    • 9- Baker & Taylor Leased Books
      • 9-1 Ordering (monthly)
      • 9-2 Check-in
      • 9-3 Renew
      • 9-4 Returns (annually)
      • 9-5 Payment (annually)
    • 10- Collection Development Related Activities
      • 10-1 ProQuest Dissertation Search on Maine and Canadian topics
    • 11-End of Fiscal Year

    Serials

    Miscellaneous

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    Created by: Library Staff | Revised: 08/12/2015
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    University of Maine
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    Phone: 207-581-1661 | Fax: 207-581-1653
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    The University of Maine
    Orono, Maine 04469
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