4-2 Fund codes, Part 2: Adding/editing a new external fund account to Sierra

UMaine Alert

Posted: April 19, 2024 - 1:32 PM

At approximately 9:24 a.m. on Friday, April 19, a University of Maine graduate student was struck by a university vehicle on Long Road at the University of Maine campus in Orono. The student reports that they are at a local hospital with minor injuries.

Emergency services, including the Orono Fire Department, University Volunteer Ambulance Corps, University of Maine Police Department, Orono Police Department and Penobscot County Sheriff’s Office responded to the scene.

The university vehicle involved in the incident was a Chevrolet Express van. It was being operated by a university employee.

Counseling services and support are available for students, faculty or staff who may have been affected. The Counseling Center can be reached at 207-581-1392 and the Dean of Students Office can be reached at 207-581-1406.

The scene has been cleared and Long Road is now accessible. An investigation is being conducted by the University of Maine Police Department with assistance from the Penobscot County Sheriff’s Office Crash Reconstruction Unit. Any witnesses to the incident are encouraged to contact Lt. Noel Santiago at noel.santiago@maine.edu.

Purpose: An external fund code links Sierra fund codes to the corresponding account codes in Mainestreet. This allows the proper library account to be charged after invoices are processed in Sierra and sent to Mainestreet during Interface.

Obtain the new 10-digit FAST account number (format 5-0-00000-000) for the fund you are setting up or editing. This is usually obtained from the library’s financial manager.
In Sierra, go to Admin > Parameters > Acquisitions > External Fund Codes.
Click on an empty field if creating a new fund, or, if updating a current fund, go to the line number that corresponds with the number found in the external fund field box of the fund you are editing.
Enter the new account number and name of the new fund on the chosen line (you can use other entries for reference). It should be formatted like this:
- 5-0-00000-000 FUNDNAME (use existing external fund lines as a guide)
If you have just created a new external fund, note the line number of the field where you entered your new FAST account number. This number will go in the external fund field box in your fund record (see step 6 in 4-1 Fund codes, Part 1: Creating a fund code in Sierra)
Save and exit