12-16 Invoice Payment Codes

UMaine Alert

Posted: April 19, 2024 - 1:32 PM

At approximately 9:24 a.m. on Friday, April 19, a University of Maine graduate student was struck by a university vehicle on Long Road at the University of Maine campus in Orono. The student reports that they are at a local hospital with minor injuries.

Emergency services, including the Orono Fire Department, University Volunteer Ambulance Corps, University of Maine Police Department, Orono Police Department and Penobscot County Sheriff’s Office responded to the scene.

The university vehicle involved in the incident was a Chevrolet Express van. It was being operated by a university employee.

Counseling services and support are available for students, faculty or staff who may have been affected. The Counseling Center can be reached at 207-581-1392 and the Dean of Students Office can be reached at 207-581-1406.

The scene has been cleared and Long Road is now accessible. An investigation is being conducted by the University of Maine Police Department with assistance from the Penobscot County Sheriff’s Office Crash Reconstruction Unit. Any witnesses to the incident are encouraged to contact Lt. Noel Santiago at noel.santiago@maine.edu.

1. Enter invoice number followed by a forward slash: XXXXX/

2. Enter special payment type code(s) in the appropriate position following the slash:

a. Enclosure (First Position)

G – Check to Business Office
C – Check to Campus Mailroom
Blank – Check to Vendor [default]

b. Due Date (Second character position)

Blank – Invoice will be paid within 30 days of invoice date, unless there are terms in the vendor records [default]
C- Invoice will be paid in the next check cycle. (Currently pay twice a week)
Z – Deposit account item. Do not pay.

c. Separate Check (Third character position)

Y – Invoice paid on separate check
Blank – No separate check [default]

Examples:

XXXX/ _ Z _ (Deposit account invoice. Do not pay.)
XXXX/ G C Y (Check to business office. Invoice in next check cycle.)