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Registration Process for E-journals [pre-Serials Solutions]

Purpose:  To contact publishers and/or vendors directly to activate online access to journals including those titles for which we have a paid print subscription. [Note: The vast majority of ejournal activation is handled through the Serials Solutions Client Center.  Records activated in their Knowledge Base will generate new records for URSUS.]

  1. Publisher/vendor sends an announcement that an electronic version is available.  Sue generally receives these notification sand forwards to Rosie.  Alternately, a subject specialist forwards a title request through the online electronic resource request form: which Albie checks regularly for new requests.
  2. Approved titles are returned and checklist slip is attached.  Date of approval is noted under "request received".
  3. Notification generally includes a URL to pursue and instructions for activating the online subscription.  Registration forms generally include the same elements but follow one of three options:
    • Online registration - form is available online (Be sure to print a copy of the filled out form before sending to keep a record of the transaction)
    • Faxed registration - form must be printed, filled out and signed (Keep original of sent fax as a record of the transaction)
    • Mailed registration - form must be printed, filled out and signed  (Make copy before mailing)
  4. Once confirmation of registration is received, note date on checklist. 
  5. Test access at the document level!

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Created by: Library Staff | Revised: 01/10/2014
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