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Activating eRef book in SerSol for Summon only at the database level.

Purpose: To activate electronic reference books in Serials Solutions so they are discoverable in Summon (One Search) without a subsequent MARC record downloaded into URSUS when the database activation is necessary.  [For process at the title level please see here.]

1. Starting at the home screen, do a title search for the book you would like to turn on. The first drop down arrow should say "All titles" and the title should be in the search box.

title search

 2. Hit the green arrow to search. If the title is in SerSol's collection it will appear. Click on the title to show the holdings.

title search results

 3. Now that all of SerSols holdings are shown, find the relevant provider and database. If you know that the collection is already turned on skip to step #3 of Turning on eref books at the title level. If not open the collection by clicking on the database name. In this example we are looking for a title provided by EBSCOhost so we would choose "eBooks on EBSCOhost".

holdings results

4. Now that the database is open, determine if it has already been turned on by checking the "Status of the database". If it is already turned on the status will be "Subscribed" and you should hit back and skip to step #3 of Turning on eref books at the title level. If the status is "Not tracked" then click "Edit" in the right hand corner of the screen.

status not tracked

5. Find "Status" and change the drop down menu from "not Tracked" to "Subscribed" and hit save in the right hand corner.

status subscribed

6. Now that you have "Subscribed" to the database, there are many more details listed for the collection. Go back to the right hand corner and choose "Edit" once again.


7. You can now uncheck the "360 MARC Updates" and "MARC-Group" options listed under "Display In".

uncheck marc options

NOTE: If you do not wish to turn on all of the titles in the collection you should also check "We subscribe to only some of the titles in this database" at this point, as shown in the picture.

8. Be sure to save the changes you made by hitting save in the upper right corner.

9. Add newly activated titles to the spreadsheet on S:/Cataloging/Summon/EbooksforSummon_proactive

NOTE: Once you have made these changes at a database level, any future title you activate in this database will be turned on with the the same details saved.

Created by: Tina Tardiff | Revised: 11/02/2016
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