Send ads by U.S. mail to:

Acquisitions
5729 Fogler Library
University of Maine
Orono, ME 04469-5729

or via an informational email to library.acq@maine.edu, that does not request a response; please do not “cold call.” This will save your time and ours.

We will contact publishers and vendors if we wish to meet with a representative in person.

PRICING: We appreciate and are more likely to buy from publishers and vendors who provide readily available information about resource costs on their websites and in their communications.

Please be sure that correspondence about advertised products includes all pricing options specific to our institution(s), or a link to an online price chart. Generic ads asking us to contact a sales representative for “customized pricing” are not helpful.

CONSORTIUM PRICING: The University of Maine Libraries are active purchasing members of NERL (Northeast Research Libraries) and LYRASIS. We also purchase and manage selected resources on a consortium pricing basis for the State of Maine and the University of Maine System Libraries.

online resource trials

We will contact publishers if we wish to request trial access to an online resource. We delete unsolicited “free trial” advertisement emails.

preview copies

Fogler Library does not accept preview copies of materials for purchase consideration, even if the publisher claims that a staff member has approved the delivery of preview copies. Materials sent as “preview copies” will be treated as unsolicited materials.

unsolicited materials

Under Maine state law (MRS 33 §1101. UNSOLICITED MERCHANDISE; DUTY OF RECEIVER), unsolicited materials received from authors, donors, publishers, or other entities will be treated as gifts. The library is under no obligation to acknowledge receipt of, make payments for, or return unsolicited materials.

Those who wish to donate materials should read the library’s gift policy

Gift Policy

The Library of the University of Maine can accept pre-approved donations of materials which are in good physical condition and which are appropriate to the Library’s mission, goals and collection policies.

All gifts in kind must be pre-approved before acceptance by the Dean of Libraries, Head of Collection Services, or the Head of Special Collections. Upon receipt, donated materials become the property of the Library. The decision to add gift materials to the collection will be made by the Head of Collection Development or the Head of Special Collections, in consultation with other Library staff members as appropriate. Materials that do not meet the Library’s collection development policies will be disposed of through sale, exchange, donation, or discard.

In general gifts to which the donor has attached conditions, such as those concerning retention, housing, classification and use, will not be accepted for inclusion in the Library collection. Exceptions may be made for materials, chiefly manuscripts and personal papers, which would be appropriately housed in the Library’s Special Collections Department. Gift subscriptions will be carefully scrutinized and the Library’s acceptance of such gifts does not constitute a commitment to renew titles after the initial subscription period.

With the exception of unsolicited materials, gifts to the Library will be acknowledged in writing. Virtual bookplates stating the donor’s name will be added to the LibrarySearch record for each item, at the donor’s request. Bookplates may also be affixed to items if requested. In the case of gifts that have significant monetary value such as rare books, manuscripts, and large subject collections, the Library and donor will complete an “Acquisition Sheet and Instrument of Gift” form.

In accordance with United States tax regulations and the Association of College and Research Libraries “Statement on Appraisal of Gifts,” the Library will not appraise the value of gifts in kind. Although the determination of value will be the responsibility of the donor, the Library may assist the donor by providing URLs for services that sell used and rare books, as well as information about professional appraisers. The Library will direct interested donors to the University’s Development Office for information about claiming tax deductions for donated materials.

All monetary gifts will be accepted and acknowledged by the Dean of Libraries. Donor preferences for the purchase of materials will be respected provided they are not contrary to the Library’s mission, goals and collection policies. In general, the Library will not purchase continuations such as journals with one-time monetary donations.