12-19 Process EBSCO Large Invoices via FTP
Purpose: The EDI process is used to import information from a many lined invoice into Sierra in order to avoid manually entering literally hundreds of lines of information into Sierra.
- Log into Ebsconet
- Click on Financial Information tab
- Click on EDI Invoices tab
- Download .INV file for invoice
- Log into Sierra Acquisitions
- Select Import Invoices from the Function menu
- Click on Import in left hand menu
- Click on Get Shipment
- Click in the radio button for Serials Invoice
- Click on Browse
- Navigate to the .INV file
- Highlight .INV file and click on Open
- On the accept/reject screen, highlight the desired invoice
- Click on Select
- Fix any errors noted in red in the subsequent list
- Click on Process, confirm you want to process the invoice
- Review information on the Approvals dialog box screen
- Click on OK
- The invoice will process
- After posting – to check on a payment record, navigate to an order record from the just processed invoice – the entry from the EDI just run will be the top payment line on the order record.