8-1 Selection and Ordering – Baker & Taylor Leased Books

Purpose:   To make monthly selections and order using the Baker & Taylor leased book plan.  The plan allows the library to provide recent popular fiction and non-fiction works on a temporary basis.

Monthly selection list

  1. Several days prior to the upcoming month, go to the Baker & Taylor web site for their Public Libraries Book Leasing program and download…
  2. Create Google sheet and share to staff to mark selections by [date].
  3. Tally “votes” and let Head of Collections know list is ready for final selection of monthly quota of 20 points. Quota may be borrowed or carried over to the next month’s allowance. The number of points used should be noted/tracked so that we know how many points are available for the next month’s ordering, and for reconciling with the “Quota Status Report” emailed by Baker & Taylor each month. There are occasional adjustments when credited for a back-ordered book that ends up being cancelled.
    1. (1 point): $29.00 and under
    2. (2 points) $29.01 to $39.00
    3. (3 points) $39.01 to $49.00


  1.  Log in to Baker & Taylor account at https://ts360.baker-taylor.com/_layouts/CommerceServer/DefaultNonLogin.aspx
  2. Go to Carts>Manage Carts link.
  3. Click on “New Cart” tab to create a new cart. Use date of publication/date of list for cart title, e.g. julysept23. Set as primary cart. Use the ordering date as the P.O.#, i.e. 08092023 for August 9, 2023. Select “F915892 Lease” in the Book Account drop-down menu. Under “Entertainment Account” highlight and backspace to clear the number. Click on “Create Cart.”
  4. Open the newly created cart. Search selected titles by ISBN number and add to cart. (Do not search by title, since this will bring up other versions of title that are not part of our lease plan.)
  5. After all selections have been placed in the cart, double check cart list against selection list, and submit order (two “submit” steps).
  6. Record lease book titles ordered (and later received) on spreadsheet in B&T folder, including number of points used.