8-2 Receiving Baker & Taylor leased books

Purpose: To receive and inspect Baker & Taylor leased books. Shipments of leased books arrive from Baker and Taylor usually once or twice a week.

  1. Unpack books and match them with the enclosed packing list to ensure all titles have been received.
  2. Take note of any “on sale” date on the packing list. Books should not be cataloged or go out on the shelves before this date.
  3. Inspect book for the overall condition, and any publishing errors (pages still bound together, pages out of order, cover attached upside down, etc.)
  4. Each book should arrive with the following:
    • clear, protective cover,
    • University of Maine identification label on the back
    • University of Maine barcode on the back cover
    • Call number on the lower spine
    • red B&T label on the lower spine underneath the call number
  5. Contact Baker and Taylor customer service (1-800-775-3800) if any of the books are defective or missing any of the items in step 3.
  6. If books pass inspection (and it is on or beyond the “on sale” dates) they are ready to go to the designated shelf in Cataloging.
  7. File packing lists with Acquisitions invoice files.

Note: There are no order records in Sierra for leased books. An item record is created for each book in Cataloging.