12-11 Invoicing for deposit accounts

Purpose: To process invoices paid on deposit accounts (i.e. GOBI)

  1. In Sierra, choose Pay an Invoice under the Acquisitions section of the drop-down menu.
  2. Highlight the payfile you would like to use (Orono uses payfiles 1-2) and click Select
  3. Click New Invoice at the bottom of the screen
  4. Enter an invoice number. If an invoice number is not provided
  5. At the end of the invoice number add a slash, space, and Z:  “/ z” [slash-space-z]. The “z” ensures that this invoice will NOT be sent to Mainestreet for payment.
  6. Enter the invoice date
  7. Enter the first order record number.
  8. Enter the invoice price.
  9. Enter a short physical description of the item
  10. Click Return and continue this process until all order records on the invoice are entered.
  11. Click the Finish button at the top of the screen.
  12. Enter shipping charge, if applicable.
  13. Click Next.
  14. Do not enter anything in the service charge box. Click Next.
  15. Enter the invoice total.
  16. Click Finish.
  17. The computed total and the total that you entered should match. If not, the computed total will show in red. Review the amounts that you entered in each line to find the discrepancy and fix until both totals match.
  18. Click the Finish button again.
  19. Click Yes.
  20. Invoice complete. You will be brought back to the payfile screen.