6-4 Interface, Step 4: Reports and Final Paperwork

  1. In Sierra, Clear payment files and create a Fund Activity Report.
  2. In Sierra, create a Weekly Budget Report
  3. Email a copy of the latest Weekly Budget Report to each subject librarian, department head, and financial manager.
  4. Email an “Ok to invoice again” message to any staff who invoices in Fogler (UM), Katz (UMA), and Nottage (UMA-Bangor) libraries. These staff are told to refrain from payfile and invoicing activity during interface with the understanding that they will be told when they can resume. Currently, that invoicing cutoff time is 1pm on Wednesdays.
  5. Look through invoices for any that are clipped with a pink “Please request check to come back to library” slip. This means that a check needs to be mailed out with an invoice copy and/or in a specific envelope. Email the library’s financial manager and the accounting support specialist in the library business office to let them know that you have checks that need to come back. Give them the vendor name, the amount of invoice, and the voucher id that is listed on the query report.
  6. Attach invoices, in order, to the copy of the Excel query report that was printed out in Mainestreet portion of Interface.
  7. Star the lines that have checks that need to come back (step 5).
  8. Write the current date at the top of page.
  9. Bring down to library business office.