Binding: Checking in Items Returned from Bindery

Purpose: To check materials back in from the Bindery which notifies patrons of their new location.

Begin by logging into Sierra

Select “Check in Bound” from the Function menu
Type the title from the bind slip into the search box and enter; open correct record; go to check-in card
Verify that the correct boxes are highlighted and click “Check in Bound” from the horizontal tab
A dialogue box opens and the first title of each session should be set up as follows
Top section boxes are unchecked
- In the box under Bound, click on “Append Volume to LIB HAS field” and “Delete Range of Boxes”
- Check that “Copies Bound” defaults to 1 (not 0)
- Then click “OK”
Holdings screen opens which shows the current volume appended to the holding statement. If correct, click “Submit”
- Data may be corrected manually from here, ranges added or deleted, or merged with previous range (that deletes any Note such as Per. Stacks)
- When done, click Apply Changes and Submit
Checkin card displays with the boxes now deleted.
Click “Close” at top right of screen and then “Yes” to save the changes

Modified procedure for Special Collections periodicals

In check-in card, highlight boxes to be checked in, doing one volume at a time.
Click Check in Bound
A dialogue box opens and the first title of each session should be set up as follows
Top section boxes are unchecked; type b (blank) in To Bindery Date box
- Click on Reduce Range to 1 Box per Volume
- Ensure Copies Bound reads 1
- Then click “OK”
Boxes are consolidated into one.
Check Holdings tab — holdings should be open ended, and unchanged

If the returning title is one that has ceased, been canceled or discontinued (eg. a title change) see dead title process.