Cataloging: Adding Item Records to URSUS
Purpose: To add further specific location holdings to an existing bibliographic record. Field values below vary by format eg. ebook, see http://ursus.maine.edu/record=b6693038
- Call up bib record
- Click: Summary
- Click: Attach New Item
- At pop-up window, Click: OK
- Select: Item
- Prompts from dialogue box :
- Fill in copy # – Click: Next
- ITYPE = 1 or 97 (for ebook)
- Location = osta – Click: Next
- Status = – (for available) or o (for Library use only) – or k (for online)
- Call # – Skip, for now – Click: Next
- Barcode – Scan in barcode after applying to item in hand – Click: Next
- Volume – type in info, if any – Click: Next
- Click: Insert (Prompt for call # will appear) – Type in call # after the tagging
- Fixed fields
- copy = 1
- mat type = b (for book) or 4 (for ebook)
- itype = 1 or 40 (for gov doc)
- location = osta or cybsw (for location)
- status = <RET> k (for online)
- call no.
- Variable fields
- Call number – Enter base call# (do not enter vol.designation)
- Barcode – wand in barcode which has already been placed in upper right corner of outside back cover
- Volume – If applicable, enter volume designation (eg. vol.2)
To Create an item record from an existing item record – this is a useful option when you are adding items to standing order (aka “Adds”) title where all the information matches previous items except the barcode and volume number.
- Retrieve the item record you want to copy, and open it in the edit display
- Choose Edit>Copy Record
- The screen will open with the new unnumbered item record.
- Update the volume number field with volume number of piece in hand
- Add barcode field
Each item record MUST have:
- 050 or 092 call # field, check to make sure proper pre-stamp is used, if required
- location (usually ‘osta’ for stacks but varies according to flag inserted in item)
- mat type = 1
- itype = 1
- Itype 2 (see flag and the order form) Options: r, s, g, or p
- R = firm order
- S = standing order
- G = gift
- P = profile book
- copy = 1 (unless otherwise specified on slip)
- Update 505 field in bib record (if present)
Double check the call # and item details.
As a final step, login to OCLC Connexion to add holdings for Fogler Library.
- Search for the record by OCLC number found in the 001 field of the URSUS record. Search prefix is the # sign.
- Under Action menu select “update holdings” option. Change to Action>Holdings>Update Holdings (or press F8).
- Click OK.
When holdings are updated, our institution symbol MEU is added to the OCLC WorldCat record which appears at the top of the screen.
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