Cataloging: UMI Theses
Purpose: Guidelines for copy cataloging and creating new records based on microform records for print UMI Dissertations/Theses.
Background:
UMI stands for University Microfilms International. The print version of UMI Dissertation/Thesis coming to Fogler Library is an authorized facsimile made available from the microfilm master copy of the original dissertation or master thesis through ProQuest UMI Dissertation Services. While some bib records created for these mass reproduction of UMI Dissertations/Theses are presented in OCLC and ready for downloading, a lot of the records are created for the microform formats only, which entitles new records to be created for OCLC and downloaded to URSUS.
Procedures:
Print Copy Records
1. Reviewing fixed fields
Type: t Ills: refer to OCLC Bibliographic Formats and Standards BLvl: m Srce: d Desc: a Dates: 200* ELvl: I Lang: eng / fre Form: r Ctry: xx Cont: abm
2. Reviewing variable fields
100 Name, Inverted, as it appears on the title page. If there is a birth date given in the vita, add that after , $d.
Example:
100 1_ Smith, John X., $d 1962- [See bio, usually the last page of print copy]
If there is no birth date, period after the name. If there is a birth date, – after the date.
245 Title Statement as appropriate. The second indicator is the number of non-filing characters and spaces, proper nouns should be capitalized.
246 Varying Form of Title as appropriate
260 Date only. Period at end.
Example:
260 $c c2003.
300 Physical Description as appropriate. Refer to https://www.oclc.org/bibformats/en/fixedfield/ills.html for adding illustrations.
502 Dissertation Note as appropriate. Date should be the same as in 260 and Dates in fixed fields.
Example:
502 Thesis (Ph. D.)–University of Maine, 2003.
504 Bibliography, Etc. Note as appropriate
Example:
504 Includes bibliographical references (p. 201-212).
6XX Subject Headings as appropriate
7XX Name/Title Added Entry as appropriate
3. Adding variable fields as needed
041 Language Code if needed
Example:
041 0_ eng $b fre
043 Geographic Area Code if applicable
Example:
043 n-cn—
050 Assign LC call number if needed
Example:
050 4_ PR9192.5 $b .C315 2003
500 General Note where necessary
Example:
500 Includes vita.
533 Reproduction Note if not presented
Example:
533 Photocopy. $b Ann Arbor, Mich. : $c University Microfilms International, $d 2005.
546 Language Note where necessary
Example:
546 Content in English, resume in French.
4. Attaching an item record.
Item location = osta
Mat type = b (book)
Item type = 1(book)
Example:
949 33 *recs-b;ov-.o;b1-b;b2-o;b3-u;bn-oro;i-37550015953939/ty-1/loc-osta/i2-
Deriving New Records from Microform Records
1. Delete 007 field
Example:
007 h $b e $d a &e m &f b024 $g b $h b $i c $j a
2. Delete $h [microform] in 245 field
3. Delete 260 field
Example:
260 Ann Arbor, Mich. : $b University Microfilms International, $c 2004.
260 Ottawa : $b Library and Archives Canada = Bibliothèque et Archives Canada, $c 2005.
4. Delete 300 field
Example:
300 5 microfiches.
5. Delete any 500 notes related to microform formats
Example:
500 University Microfilms order no. 31-55323.
6. Derive new record <Ctrl+Alt+C>
7. Apply constant data with fixed fields and variable fields (260, 300, 502, 533, 949 or 041, 043, 246, 500, 546 if applicable) mentioned above in the section of Print Copy Records
8. Control all headings <Shift+F11> and check in authority file if headings are not controlled
9. Check or assign LC call number based on the subject matter
10. Update the record in OCLC <F8>
11. Save to local file <F4>for later reference/editing (optional)
12. Export to URSUS <F5>
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