Binding: Processing Newly Bound Books and Journals

Purpose: To outline the steps required to prepare books and journals that have been received back from the bindery for entry into the library stacks.

Bound Books

Overview
When books are returned from the bindery they must be tattle stripped and book plated just as new books are. Call number labels are not needed, as the call number and title are stamped on the outside of the book.  Overall procedure is as follows:

  1. Locate the item record in URSUS
  2. Check that the title and call number match
  3. Change Status from “b” (bindery) to “-“ (available)
  4. Add barcode
  5. Insert tattle strip
  6. Affix book plate

Detailed Instructions

From Millennium Cataloging main screen, use the Index pull-down menu and search box to search by title (t) or call number (c).

To search by title:

  1. Select t (title) from the Index pull-down menu
  2. Type the title of the item in the search box
  3. Click Search or press Enter

NOTE: Use the title from the book’s title page rather than the cover title.

To search by call number:

  1. From the Index pull-down menu, select “c” (for a Library of Congress call #), “g” (for a government document number), or “e” (for Dewey and other call numbers)
  2. Enter the call number in the search box
  3. Click Search or press Enter. If there are multiple items found, locate the Orono record (Location code starts with “o”) with a status code of “b” (bindery).
  4. Click on Status field and change from “b” (bindery) to “-” (available)
  5. Attach a barcode to the upper right hand corner of the back of the book.
  6. Click on the Insert icon, then select “b” (barcode).
  7. Scan the barcode label with the barcode reader.
  8. Verify that the entire barcode has been read, then click OK or press Enter.
  9. Click Save icon to save the record.

Once a cart of books has been processed, the cart is delivered to stacks maintenance and left within the yellow caution taped area. Put a blue check-in flag on the cart to indicate that it is newly arrived.

NOTE: No statistics on newly bound books are maintained by copy cataloging .

Bound Journals

Journals (i.e., periodicals) that have been received back from the bindery are tattle stripped and bookplated just as new books are. Once processed they are brought to stacks maintenance and left within the yellow caution taped area. Put a blue check-in flag on the cart to indicate that it is newly arrived.

Note: No statistics on newly bound journals are maintained by copy cataloging.

Contact: um.library.technical.services@maine.edu

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