Cataloging: Maine Sea Grant

Purpose: To properly process materials received from Head of Collections issued by the Maine Sea Grant Program that will ultimately reside in Special Collections as part of the University Collection.

Intake
Materials will arrive in cataloging with blue Special Collection flags from Acquisitions.  They should be left on the shelf labeled “University Publications.”

Three categories of materials:

  1. Journal reprint series.  There is an OCLC online constant data record called Maine Sea Grant that includes a partial call number based on the unique classification scheme (see below). A Library Assistant can use this record to begin cataloging and then pass to a professional cataloger to assign subject headings.  These may have online counterparts at this time.  Check the Maine Sea Grant Journal Reprints page:  https://seagrant.umaine.edu/publications-2/
  2. General education and reference publications – glossy PR pieces.  These will have online equivalents that should be linked.  Professional to catalog
  3. Brochures/pamphlets – will be cataloged for University Publications and will not be in the vertical file.

Classification
The unique University Publications call number scheme is used.  In addition, the publication’s MSG number (minus “MSG” and dashes) is appended to the usual UPub call number. The resulting, giving the Maine Sea Grant template:

UPub 5.10-[type#]-[year]-[MSG#]

Example:

Radar, reflectors and sea kayaks: a visibility study    MSG-TR-05-01    (i53172838)

UPub
5.10
-8
2005
TR0501

Maine Sea Grant Call Number example

Cataloging

1. See OCLC constant data record Maine Sea Grant for a useful template.  To access the template:

  • Login to OCLC
  • Under the Cataloging menu select Search>Online Constant Data (CTRL+N)
  • From resulting list of Fogler templates, highlight and double click Maine Sea Grant.  This will open an OCLC new record form pre-populated with fields that are defined for Maine Sea Grant publications.

3. Local authority records have been created in URSUS for:

  • Maine Sea Grant Program
  • Maine Sea Grant College Program

4. Please search for an online version of resource and link using an 856 field.

See http://www.seagrant.umaine.edu/publications for a listing of documents currently published online by the Maine Sea Grant

Processing
For physical items that require binding, process in-house.  Choice of binding will depend on margins.

Return to Technical Services TOC

Contact: um.library.technical.services@maine.edu