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Faculty/Staff Profile Database - Frequently Asked Questions

If your questions are not addressed in this document please use the Contacts page to submit a question, contact your college or contact technical support.
Some other useful pages or documents: Changes FY2018   FSP Overview For New Faculty.pdf


I forgot my password and/or my username.
How do I submit my report?
Why does my report have "Incomplete Report" in the heading?
Can I save a copy of my report on my own computer?
Who can view my report?
Who can edit my report?
I've completed my report, but found a mistake. Can I go back and make changes?
I found a mistake or omission in last year's report. Can I go back and make changes?
Can I enter data for an earlier year that does not appear in my list of available years?
What is the time period for report data entry?
Are these reports used for promotion and tenure reviews?
What data are considered private or confidential?
Can I provide public access to my report or portions of it on my website?


I forgot my password and/or my username.
There are several ways to handle this:
  1. Visit the Password Retrieval page. You can either have your password sent to the email address on file, or you can request a password reset link. You can enter a username, maine.edu email address, preferred email address, or PeopleSoft ID to retrieve your information or request a password reset.
  2. If your maine.edu address is in the database, you can log into the campus portal at https://my.umaine.edu, then navigate to https://library.umaine.edu/fsprofile/login.aspx and you will automatically be logged in. From there you can use the Change Password to change your password and/or username.
  3. Visit the Contacts page and contact technical support or your college administrator.
How do I submit my report?
No submission is necessary. Just check the box marked "This report is complete" on the General screen or the box marked "My 2018 report is complete" on the data entry list.

Why does my report have "Incomplete Report" in the heading?
The heading will appear as long as the the completion checkbox remains unchecked. You can find the completion checkbox in the General screen ("This report is complete") or at the top of the data entry list.

Can I save a copy of my report on my own computer?
Yes. Reports can be saved single-file HTML or Excel (xls). Saving reports in Excel allows you to copy and sort tables, and the formatting is often easier to change that the HTML download.

Who can view my report?
Your department administrator, your College Dean, the Office of the Vice President for Research, the Dean of the Graduate School, and the Office of Institutional Research have unrestricted access, including "Additional comments related to the interpretation of this document (Confidential)".

Other campus wide units, such as the Center for Undergraduate Research, or the Department of Industrial Cooperation, can view your report, with the exception of confidential additional comments and personal notes.

Who can edit my report?
Only you can edit or change your report. However, if you would like someone else to enter data for you or make a correction for you, you can provide them with your user name and password.

I've completed my report, but found a mistake or omission. Can I go back and make changes?
Yes. We recommend that you contact your department administrator to inform them so they can print out and save the updated information.
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I found a mistake or omission in last year's report. Can I go back and make changes?
Yes. At this time no restrictions are placed on editing past data. Some faculty members have gone back as far as five years to revise reports in preparation for post-tenure review. However, departmental and college reports are prepared based on data entered before July 15. Changes made after July 15 for a prior fiscal year will not be reflected in these reports.

Can I enter data for an earlier year that does not appear in my list of available years?
Yes. Send a request to the technical support contact listed on the Contacts page.

What is the time period for report data entry?
Data entry is available 24/7 365 days per year. Normally the new fiscal year will become available for data entry by mid-July. You can enter data when events happen, instead of waiting for the end of the fiscal or academic year to gather everything together.

Most colleges request that you complete your report before the end of May, even though the reporting year ends on June 30. LAS requests that their faculty complete the report by May 1. If you have information to add or change afer your college's deadline, you should contact your department chair or college to inform them.

Are these reports used for promotion and tenure reviews?
These reports have no official standing in the promotion and tenure process. Of course you may choose to include them in your promotion and tenure document.

What data are considered private or confidential?
Industrial sponsor information is considered to be confidential. Student names entered in Graduate Students, Honors Theses or Mentoring are protected by FERPA regulations. However, student names entered in the context of a public activity, such as a publication or conference presentation are not considered confidential because the activity is public.

Anything entered in the section entitled "Additional comments related to the interpretation of this document (Confidential)" is confidential. All other information entered is a matter of public record and is not considered to be confidential.

The Personal Notes field in General Information is never printed and is not accessible or viewable by anybody except you.

Can I provide public access to my report or portions of it on my website?
Click the "Publishable URLs" link that appears at the top of the View Reports page. This page provides a list of URLs that can be used in web pages or email. The URLs contain encrypted parameters and a signature specifying the individual and report year. The URLs cannot be modified to gain access to other years or other faculty reports. These URLs are available only to you. They are not available to administrators or other faculty. Unless you use them on a web page or in an email, they will remain confidential. Confidential information as described above will not be shown in these reports.


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