Special Collections: Theses Instructions
The following instructions will lead you through the process of entering metadata to represent your thesis or dissertation in DigitalCommons@UMaine. The final file will be uploaded by the University of Maine Graduate School. More information and video tutorials can also be found online in the Self Archiving in Digital Commons Subject Guide.
Sign Up for an Account
Go to DigitalCommons@UMaine. Click on “My Account” near the top of the screen. In the section on the right, “Create new account,” click on “Sign Up” and complete the form.
Log in to your email account and click on the link provided in the confirmation email to activate your new Digital Commons account.
Gather the Following
- The text of your abstract
- Supplemental files (spreadsheets, sound files, etc.) that are an integral part of the work, but not a part of the full text. (This step optional)
- Keywords that could help others find your work when searching online
To embargo the project/thesis/dissertation release, please submit a written petition to the Dean of the Graduate School explaining the rationale. Approval of project/thesis/dissertation embargoes will be considered on a case by case basis and would usually be the result of a patent or license application.
During the embargo period the thesis will NOT be made available on the Digital Commons. Within 3 months of the expiration of the embargo, students must submit a request in writing to the Dean of the Graduate School (firstname.lastname@example.org) to extend the embargo period beyond 24 months. Extensions will be granted for a year at a time. If no extension is requested, the work will be released on the Digital Commons with internal (maine.edu access) only.
Log in and Complete the Submission Agreement
Once you have been given approval to do so by the Graduate School, go to http://digitalcommons.library.umaine.edu/etd/ In the Author Corner area on the left, click on “Submit Research” and log in to your account. Read through the Submission Agreement. Check the box to agree to the Submission Agreement and click on “Continue.”
Enter Information About Your Work
- Date of Award (the month and year of graduation)
- Level of Access (be sure to match what was selected by the advisor(s) on the Oral Examination and Final Thesis Acceptance Form)
- Degree Name (examples: Doctor of Philosophy; Master of Science)
- Advisor and Committee Members
- Academic Discipline
Note: If you will be uploading additional files to accompany your work such as spreadsheets, audio clips, or other material that isn’t of the text portion of your work, check the box at the bottom of the screen before going on to the next step.
Click on the “Submit,” button at the bottom of the screen. If you checked the box next to Additional files, the following screen will allow you to Choose files, enter a title for each one, and click on “Continue.”
You have now created the description that will accompany your electronic thesis submission that will be uploaded by representatives of the Graduate School. A library staff administrator will also review information entered into DigitalCommons. You will receive an automatically generated email to let you know when your work has been posted (a process that can take a few months).
If you have further questions about the ETD submission process, please contact the Special Collections Department at Fogler Library, email@example.com or 207-581-1686.