Cataloging: Audiovisual Materials

Purpose: Guidelines for consistent physical processing, classification and fixed field values for various audiovisual materials. For AV materials that accompany print items that are for Special Collection, look here.

Audio Cassette:

  1. Label box and cassette.
  2. Do not strip as this could cause the tape to be erased.
  3. Affix bookplate to accompanying box or folder.
  4. Make sure folder has a label for the title.
  5. Include a contents label on back if warranted.
  • Pre-stamp for label = “Audiotape”
  • itype = 106 (use itype 0 if non-requestable)
  • loc = olis
  • stat = –
  • mat type (bibliographic record) = r (if music), a (if non music, e.g. audio books)
  • 092 field in item the pre-stamp should read: Cassette

View example.

Audio Cassette Public View
Public view of a Robert Frost audio cassette record in URSUS.
Audio Cassette Item Record
View of the item record for Robert Frost audio cassette in Millennium.

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Compact Disc (CD):

  1. Assign accession number from list on Drive.
  2. Cataloger applies barcode and labels to flexible jewel case. Circle label is affixed to CD.
  3. Deliver flexible and hard jewel cases and accession slip to Circulation.
  • Pre-stamp for label = C
  • itype = 107 (use itype 3 if non-requestable)
  • loc = olis
  • stat = –
  • mat type (bibliographic record) = r (if music), a (if non music, e.g. audio books)
  • 092 field in item the pre-stamp should read: Compact Disc or Folio Compact Disc

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DVD – LC Classified:

View example.

  • Pre-stamp on label and in 050 = DVD
  • itype = 111 (use itype 69 if non-requestable)
  • loc = olis
  • stat = –
  • mat type (bibliographic record) = v
  • Standard label and barcode are affixed to DVD case. A circular label goes on the disk itself.
  • 10/2015: Acquisitions will notify Cataloging when the following 540 note applies to a new DVD:
    Orono: Public Performance Rights purchased.  Check the order record for specific instructions.
    View example.
Public View of DVD Record in URSUS
This screen shot depicts how a DVD video recording appears in the URSUS public view.
Example of DVD Item Record
View of a DVD Item Record in Millennium.

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Filmstrip:

  1. Label all boxes and canisters and audio cassette, if included.
  2. Hand write call number on booklet if included.
  3. Do not strip.
  4. Bookplate box, but not booklet.
  5. Include a contents label on back if warranted.
  6. Affix a “DO NOT DESENSITIZE” label on the back.
  • Pre-stamp for label = Filmstrip
  • itype = 4
  • loc = olis
  • stat = –
  • mat type (bibliographic record) = f

No extant examples in URSUS.

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Game:

  1. Label box.
  2. Hand write call number on any cards included.
  3. Pieces do not need processing.
  4. Do not strip, but affix bookplate to box.
  5. Include a contents label on back.
  • Pre-stamp for label = Game
  • itype = 21 (use itype 101 if non-requestable)
  • loc = olmc
  • stat = –
  • mat type (bibliographic record) = e

View example.

Example of game bib record in URSUS
Public view of a bibliographic record for a game as seen in URSUS.
Example of Game Record
View of a Game Item Record in Millennium.

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Kit:

  1. Follow same procedure as game, above.
  2. If labels are not provided for all pieces included, then hand write call numbers.
  3. Include a contents label on back.
  • Pre-stamp for label = Kit
  • itype = 107 (use itype 3 if non-requestable)
  • loc = olis
  • stat = –
  • mat type (bibliographic record) = r (if music), a (if non music, e.g. audio books)
  • 092 field in item the pre-stamp should read: Compact Disc

View example.

Example of Kit Record
Public view of a kit record in URSUS.
Example of Kit Item Record
View of a Kit Item Record in Millennium.

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Picture:

  1. Label folder
  2. Hand write a call number on picture on upper left-hand corner.
  3. Make sure folder has a label for the title and contents.
  4. Bookplate folder, if possible, but do not strip.
  • Pre-stamp for label = Picture
  • itype = 14
  • loc = olmc
  • stat = –
  • mat type (bibliographic record) = p

No extant example in URSUS

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Phonodisc:

  1. Label jacket and record.
  2. Do not bookplate or strip.
  • Pre-stamp for label = Phonodisc
  • itype = 109 (use itype 16 if non-requestable)
  • loc = olis
  • stat = –
  • mat type (bibliographic record) = r (if music), a (if non music, e.g. audio books)

View example.

Example of Photodiscs in URSUS
Public view of a bibliographic record for a Wagner phonodisc in URSUS.
Example of phonodisc item record
View of the Item Record for a phonodisc in Millennium.

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Slide:

  1. Label box or book containing slides with printed call number.
  2. Hand write call number and “Fogler Library,” for the stacks, or “Learning Materials Collection” across bottom of slide’s cardboard, or wherever possible.
  3. Plate book or box and strip if contained in a book.
  • Pre-stamp for label = Slide
  • itype = 7 (use itype 101 if non-requestable)
  • loc = olcm
  • stat = –
  • mat type (bibliographic record) = h

View example.

Example of Slides in URSUS
Public view of a bibliographic record for slides in URSUS.
Slides Items Record
Example of an Item Record for slides in Millennium.

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Software / CD-ROMs:

  1. Accession number classification.
  2. Label any boxes, binders, containers, booklets and guides with printed call numbers.
  3. Apply round tattle tape sticker to CD.
  4. Apply circular white label to CD and hand write call number at 3 and 9 o’clock positions and “Univ. of Maine” at 12 o’clock position and “Fogler Library” at 6 o’clock position.
  5. Bookplate box where feasible and also guides, using scotch tape to make a hinge if guide is a single sheet with printing on both sides.
  6. On back of box list all contents on a foil-backed label.
  7. Any extra pieces can get call number labels if feasible.
  • Pre-stamp on label = CDROM
  • itype = 2
  • loc = olis
  • stat = o
  • mat type (bibliographic record)= c OR if journal content then mat type ‘s’ overrides computer software.

View example.

Example of CD-ROM in URSUS
Public view of a bibliographic record for a CD-ROM as seen in URSUS.
Example of CD-ROM Item Record
Example of CD-ROM Item Record in Millennium.

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Software / Floppy Discs:

  1. Label any boxes, binders, containers, booklets and guides with printed call numbers, as well as the disc and master.
  2. Do not strip.
  3. Apply “PLEASE DO NOT DESENSITIZE” label and contents label.
  4. Bookplate if feasible.
  • Pre-stamp for label = Software
  • itype = 2 (or 61 for items in LMC)
  • loc = olis (or olmc)
  • stat = –
  • mat type (bibliographic record) = c)

View example.

Example of Floppy Disc in URSUS
Public view of a bibliographic record in URSUS for software on a floppy disc.
Example of an item record for a floppy disc
Example of an Item Record for a floppy disc in Millennium.

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Video Cassette – LC Classified:

  1. Label cassette and accompanying box.
  2. Bookplate on cassette case only.
  • Pre-stamp on label = Videocassette
  • itype = 110 (use itype 20 if non-requestable)
  • loc = olis OR olmc
  • stat = –
  • mat type (bibliographic record) = v

View example.

Example of a Video Cassette in URSUS
Public view of a Video Cassette bibliographic record in URSUS.
Example of Video Cassette Item Record
View of an Item Record for a video cassette in Millennium.

 

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Contact: um.library.technical.services@maine.edu