Cataloging: Phase Boxes

Purpose: Rare, delicate, and/or damaged books sometimes require repackaging in phase boxes for preservation.

Instructions: Interlocking Method

For box assembly, see Phase Box Instructions.
Affix a barcode label to the item itself rather than the phase box (*unless Rare Book – in this case, the barcode is affixed to the back of the phase box, on the left/right piece).
Print 2 call number labels.
a. Add one call number label and title label to left/right piece (preferred). If book is too narrow, place on front (top/bottom piece).
b. If Rare Book, add second call number label to acid-free bookmark as instructed in Rare Book Procedures.
b. For all other items, add second call number label to the book itself, as instructed in Processing Newly Cataloged Books.
Add a “Phase Box” message to item record. This alerts Circulation staff that such books should check out and return with the phase box. Instructions:
a. Find/open item record in Sierra
b. Select Insert, (m) Message
c. Type “Phase Box”
d. OK
e. Save