Cataloging: JSTOR DDA Downloads

UMaine Alert

Posted: April 19, 2024 - 1:32 PM

At approximately 9:24 a.m. on Friday, April 19, a University of Maine graduate student was struck by a university vehicle on Long Road at the University of Maine campus in Orono. The student reports that they are at a local hospital with minor injuries.

Emergency services, including the Orono Fire Department, University Volunteer Ambulance Corps, University of Maine Police Department, Orono Police Department and Penobscot County Sheriff’s Office responded to the scene.

The university vehicle involved in the incident was a Chevrolet Express van. It was being operated by a university employee.

Counseling services and support are available for students, faculty or staff who may have been affected. The Counseling Center can be reached at 207-581-1392 and the Dean of Students Office can be reached at 207-581-1406.

The scene has been cleared and Long Road is now accessible. An investigation is being conducted by the University of Maine Police Department with assistance from the Penobscot County Sheriff’s Office Crash Reconstruction Unit. Any witnesses to the incident are encouraged to contact Lt. Noel Santiago at noel.santiago@maine.edu.

Purpose: Prepare batch loads of bibliographic records for Demand Driven Access in URSUS for participating libraries: UMS, MSL and BPL.

Batch loads of ebook records for JSTOR content are made available through the OCLC WorldShare Collection Manager. Updates are currently available daily. 4/17/15

Retrieve Records from WorldShare Collection Manager

Login in to WorldCat Collection Manager at https://universityofmaine.share.worldcat.org/wms
[Note: Chrome browser recommended for this interface]
Select My Files from left-hand navigation bar
Select Download files
Download file to the S:/Cataloging/JSTOR DDA folder

NOTE: If more than one file is waiting to be downloaded, be sure to process in the order posted. Essential to proper record update sequence.

Customize Records with MarcEdit

Open the .mrk file that was downloaded in MARCEdit. There are three global field edits that currently need to be made in MARCEdit.

Delete the 590 supplied by OCLC — Using the Tool>Add/Delete Field (F7), enter the 590 field and cut and paste the text in the field into the dialog box. Click Delete field, and confirm
The proxy is added to the 856 via the WorldShare profile.
Copy and paste an 856 field from a sample record to be sure the link is active and retrieves the appropriate record.

When finished with these operations save the file, and then compile the file to MARC using File>Compile File into MARC.

Load Records into URSUS with Data Exchange function

Follow instruction for importing records via Data Exchange
Use Load Profile Z

Globally update records in URSUS

Customizations are currently replicated between the load profile and settings in Collection Manager. These will be resolved at some point but for the present some steps taken here.

Open Global Update function in Sierra
Record type bibliographic (default)
From pulldown window select “Review”
From pulldown list find review file labeled “Load: inserted records for JSTOR…”
Click search button to retrieve records
In left-hand column select 2. Command input
Select Add to end of variable-length field

In resulting box deselect “Use Displayed Field”
In Find window add
- Field group tag = y
- MARC tag = 856
- Data = http
In Add window add:
- |zUM Orono Access
Click OK
Command line will read, AddEnd y(856)http–>UM Orono Access
Preview (Step 3) – check entries carefully to be sure New results are accurate
Hit Process
Check entries in the webpac from the created list file #149 to test resulting display and function

Related Procedures

Return to Technical Services Table of Contents.

Contact: um.library.technical.services@maine.edu